Payroll Clerk

January 7, 2019
Diamond Springs
Job Type
Software Knowledge
Microsoft Word, Excel and Outlook


Blue Ribbon is currently assisting a local non-profit in their search for a Payroll Clerk. This position requires someone with solid payroll skills. As the candidate will be administering a payroll of approximately 200 employees using the Paychex Flex system.

• Associates Degree in Accounting or Finance OR equivalent combination of education and experience
• Minimum of five years bookkeeping or accounting experience
• Minimum of two years payroll experience
• Demonstrated computer experience including Excel, Microsoft Word, Outlook
• Demonstrated excellence in both written and verbal communication skills
• Demonstrated ability to perform detailed work in a timely manner with accuracy and thoroughness


Administers all aspects of payroll system and patient care software in a timely, accurate manner including:
• Compiles time sheets, verifies for accuracy and calculates overtime in compliance with current laws.
• Produces and distributes payroll checks within established timelines
• Makes adjustments to employee rates of pay, garnishments, and withholdings as necessary
• Administers PTO, vacation and sick leave accruals
• Works with Human Resources to coordinate pay and benefits as related to leaves of absence, SDI, FMLA/CFRA/PDL and other reports
• Calculates and processes special checks; reviews, edits and makes corrections and adjustments as needed
• Produces HSA, FSA and 401(k) withholding reports. Monitor and update employee status on 401(k) website
• Produces workers’ compensation reports and calculates monthly accrual
• Make payroll tax deposits, prepares and files quarterly/annual tax returns
• Create and submit various government reports related to payroll
• Closes payroll on a quarterly basis including review, corrects and distributes reports
• Reviews, prints and distributes W-2 forms
• Completes correspondence regarding payroll information for unemployment, SDI, and other reports
• Maintains payroll records including filing records in a timely fashion
• Provides required reports and information for annual workers compensation audit
• Produces allocation reports, updates and monitors Access time sheet program

Accounts Payable:
Act as primary backup for Accounts Payable in all aspects including:
• Matches invoices to receiving documents
• Reviews, codes and processes accounts payable invoices and check requests ensuring all appropriate approvals have been received
• Enters invoices into computer system, prints and distributes accounts payable checks
• Researches vendor statements, phone calls and discrepancies
• Audits petty cash for reimbursement
• Closes accounts payable on a monthly basis including reviews, corrects and distributes reports
• Prepares and distributes 1099, 1098, 1096 and other related tax forms

General Ledger, Budgets and Forecasts:
• Analyzes, verifies and posts payroll and accounts payable transactions to journals, ledgers and other records.
As directed, may perform reconciliation of complex transactions

For additional information contact our Placerville office. 530-622-7110 or text 530-363-6498
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By |2019-01-07T15:42:33+00:00January 7th, 2019|Comments Off on Payroll Clerk

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